The correct balance between managing the critical information that dictates a paper form for some or all of its life and the electronic mirror of this information is the foundation stone of a good records management system.
Even in today's electronic world there is a need for proper management of paper information in file folders. Colour coding coupled with the right file folder offers a practical solution for all sizes of business.
The truly great thing about the Filing systems we develop at File-IT is that they can be designed in different forms to solve any filing problem.
One simple idea can greatly improve the way organizations operate, like mirroring the file classification structure to the folder structure of electronic office applications.
In designing records classification systems for clients, we look to rationalize the terminology used for business functions and identify the elements that are core business activities. Building a hierarchical map about each definitive business function does more than provide the classification basis; our experience demonstrates that this process highlights areas of risk and inefficient work models. Our testing process for each business function includes a risk management scenario. Sentencing protocols and life cycle guidelines are written into the record keeping procedures, our intention is to ensure that our clients understand what appropriate knowledge management can do for their business.
Effective media and storage management delivers improved operations, greater productivity, higher quality and enhanced cash flow. Everyone in an organisation stands to benefit from better ways to organise, file, store, access and protect the things they need to function.
Different types and configurations of file folders can be accommodated in various types of storage systems. Unique identifiers for each file and even each document set within a file can be used to electronically track information through its life cycle. File identifiers are designed to provide simple swift identification.
